Blog about Notion.so
Database, Planning, Program Functions
In my latest YouTube video I show how a Notion user can quickly duplicate a scheduled event like a weekly review, bulk edit titles, and distribute the duplications to corresponding dates quickly. The following is how I did it. This trick is especially useful for those working with recurring tasks.
In this video I walk through how I conduct weekly reviews with Notion. I use both a database and inline template, linked database, and different database views to make it work. Recalling the past week's actions is important to understand how to move forward in the most efficient and balanced manner.
My aim was to create the same progress bars inside a Notion database. You can copy this template at the bottom of the page and place it at the top of a dashboard. The following are the formulas to copy and paste if you prefer. Learn more about the anatomy of a Notion progress bar here.
To add a bit of flavor to your Notion workspace, I recommend focusing on important visual cues like the deadline indicator below. Inside a database with a deadline date property, the following is how to grab the deadline’s day of the week. This Notion formula uses the functions dateBetween, now(), day, concat, formatDate and slice.
The progress bar is a nice aesthetic touch to a Notion database. It only takes a bit of understanding formula functions like "slice," "dateBetween," and "format" to make it work. In this video I explain the anatomy of both a classic progress bar and a slider progress bar. One can use this to track work progress, reading progress, goal progress, etc. As well, calculating the progress from today to a deadline.
Relations, Dashboards, Templates
Planning to build a sleep dashboard inside Notion? This free template can get you started. Included are two connected databases. One for tracking sleep and another for tracking dreams. Track how many hours slept, return a conditional formula (ie. good sleep, underslept, overslept), and relate sleep to a property called “food prior to bed.”
This is a tour of my workflow for research inside Notion. I go through each step from finding information to saving search results, saving pages, and connecting notes inside Notion. If you're interested in exploring powerful Chrome extensions for Notion, I talk about Save to Notion and and Evergreen Notes for Notion as well.
Whether you plan to enter a new year with a fresh mood tracker, or building your first in Notion, I hope this mood heat map can give you some inspiration. Included is a row for each week and a drop-down menu for each day of the week with mood options from poor to great. As well, there is a selection of emojis to add context.
With Notion’s handy filter feature, using a complex tracking database is easy. In addition to a complete template available at the bottom of the page, here is how to create a medication tracking database with fluctuating elements. Using this filter technique can be useful for other tracking calendars as well.
I thought it fitting to end the year with a customizable productivity dashboard template in Notion. For those looking to understand Notion system building better or simply to find workspace inspiration, this video may help. I explore filters, linked databases, formulas, and share tips to address problems in a system.
Create non-database tables in Notion with the math block inside Notion. This block option allows for KaTeX formatting of which can create mathematical equations, custom tables, and more with a little creativity. The following KaTeX examples focus on different table stylings to copy and customize inside your workspace.
When a connection, or relation, is made between two databases, the user can add another property called a rollup. This rollup acts as a window into the connected database. If a date property is viewed through this window (ie. due dates for tasks), here is how to configure the rollup to show the nearest date from a list of related entries.
Notion’s inline template buttons can be very useful for duplicating a recurring block or group of blocks. Recently I made a video about how to use spaced repetition inside Notion. Inside that demonstration I briefly showed how I configure my toggles to resemble a flashcard. The following is how I use nested templates to create them.