Free Notion Template: Simple Document Management
How Folders And Docs Connect
Using a relation property the entries labeled “Import” become children to entries labeled “Folder.” This relation is called a Parent-Child relation or a relation made in the same database.
The child relation is called “Imports” and the parent relation (after syncing both ways) is called “Folder.”
Both databases are part of one single database. The documents, however, is a linked database from the original and filtered to show only “Imports” from a select property.
The Filters
Folder Database: Type is Folder
Documents Database: Type is Import
The Documents And Properties
Type: “Import”
Folder: Relation to folders
Created: Time created
File: Upload file here
Uploaded by: User who uploaded file
File Type: Formula that finds the file extension name:
replaceAll(prop("File"), ".*[?!^.]", "")
The Folders And Properties
Type: “Folder”
Imports: All documents associated with folder
# Of Documents: Rollup from imports to find the sum of all docs
Latest Added: Rollup from import’s created property to Latest Date.
Extra: If you’re looking for different ways to identify documents, I have another database that finds only the number of certain types of file extensions here.